QuickBooks® Voucher Checks:
Uses and Benefits
If you use QuickBooks® for payroll or paying vendors, you’ve probably seen the option to print voucher checks.
QuickBooks voucher checks are business checks with attached stubs that give both you and the payee detailed payment info. They’re handy for keeping track of what each payment is for.
Voucher checks in QuickBooks® work for payroll, accounts payable, or whenever you need to show deductions, invoices, or other payment details. The detachable vouchers give employees or vendors a simple record, while you keep a matching copy for your files.
QuickBooks® voucher checks are business checks that include extra details about each payment. They give both you and the payee a clear record of the transaction — great for bookkeeping, payroll, and vendor payments where documentation matters.
A voucher check has three parts: the actual check and two detachable vouchers. One voucher is for your records, the other goes to the payee. This setup creates a built-in paper trail and helps you track payments more easily. You can print voucher checks right from QuickBooks® using compatible check stock. The software fills in details like payee name, amount, date, and memo fields. Each voucher can also include info like invoice numbers or account codes. They’re longer than standard checks and designed for printers that can handle business forms. If you want both a payment and documentation on one sheet, this format just makes sense.
Voucher checks are handy when you need to issue payments that require supporting documents. Payroll checks often use this style because employees get a voucher showing gross pay, deductions, and net pay. They’re also useful for accounts payable. When you pay a vendor, the stub can list invoice numbers, purchase orders, or expense categories. That way, both you and the vendor can reconcile records without the back-and-forth. Lots of small businesses like voucher checks for recurring expenses or when proof of payment is important. The vouchers double as remittance advice, so you don’t have to make a separate document.
QuickBooks® supports three main check styles: voucher, standard, and wallet. Each has its own purpose, and your choice depends on what you need.
| Check Type | Format | Best For |
| Voucher | 1 check + 2 vouchers | Payroll, vendor payments with details |
| Standard | 3 checks per page | High-volume payments, simple disbursements |
| Wallet | Smaller personal-size checks | Basic payments, limited business use |
Standard checks save paper but don’t give much detail. Wallet checks are small and not great for business records. Voucher checks combine payment and documentation in one, so they’re usually the best pick for QuickBooks® users who want both convenience and detail.
QuickBooks® voucher checks give you a solid way to handle payroll and accounts payable, while also cutting down on errors. They look professional, have built-in fraud protection, and you can order them from several suppliers with customization options.
Voucher checks for QuickBooks® come with layered security features to help prevent check fraud. You’ll usually find microprinting, watermarks, and heat-sensitive ink on the paper. These features make it tough for counterfeiters to mess with your checks. Most suppliers follow industry standards for secure business checks. For example, checksforless.com and other discount check providers offer stock with tamper-resistant backgrounds and safety screens. These make unauthorized copying harder and show if someone’s tried to alter a check. Chemically sensitive paper is another plus. If someone tries to erase or change info, the paper stains or discolors, so you know if a check’s been tampered with.
Order
QuickBooks Checks
Online
You can order QuickBooks® voucher checks from trusted suppliers like Intuit’s store, checksforless.com, and others. Most vendors let you pick between standard or custom designs. With customization, you can add your company name, address, and logo for a professional look. Some suppliers let you pick font styles, background colors, or security levels. This helps your checks match your brand while still working with QuickBooks® templates. Voucher checks are sold in bulk — usually boxes of 250 or more. Ordering more at once often gets you a better price per check. If you’re new to this, maybe start with a smaller box until you’re sure about the layout you want. Double-check that the checks are labeled QuickBooks-compatible so they line up with your software’s print settings.
If you’re new to voucher checks in QuickBooks, test your printer alignment before using real check stock. Print a sample on plain paper, then line it up with a blank voucher check to make sure everything fits. Use the voucher format when paying employees or vendors who need detailed info. The stubs give you space for deductions, invoice numbers, or notes, which helps with your records. Keep unused checks locked up. Even with security features, physical access to check stock can be risky. It’s also helpful to order from a supplier that carries both QuickBooks® checks and other accounting supplies. That way, reordering is simpler and your business documents stay consistent.
Voucher checks in QuickBooks® help you simplify payments, keep clear records, and provide detailed info for you and your payees. They’re useful for handling payroll, vendor payments, and documentation with better accuracy.
Voucher checks come with one or two detachable stubs that show payment details. Regular checks just show the payment amount without any breakdown. The stubs give both you and the recipient a record of what the payment was for.
Small businesses use voucher checks for payroll and vendor payments, especially when they need to show deductions, taxes, or line-item details. They’re practical for bookkeeping and tax reporting.
Yes, you can print voucher checks right from QuickBooks®. The software formats the check and stubs so they line up with compatible voucher check stock. This saves time and cuts down on manual errors.
The stub usually lists payee details, payment date, check number, and itemized amounts. For payroll, it can show taxes, withholdings, and benefits. For vendor payments, it might list invoices or paid items.
Voucher checks give employees a clear breakdown of gross pay, deductions, and net pay. This helps avoid confusion and gives proof of payment. It also supports better recordkeeping for everyone involved.
Self-seal envelopes save you time since there’s no need for glue or tape. They also keep things more secure by hiding sensitive info on the check and stub. That’s one less thing to worry about when mailing payroll or vendor payments.
Check out our Checksforless.com®
Quickbooks® Checks Guide that details other Quickbooks® checking essentials.
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