How do you print
checks in QuickBooks?
If you’re here, you now have your specific QuickBooks check types
at the best possible cost, and you have the right printer.
Ready to start saving your business time and money, you just need to know one more thing: How to print a check in QuickBooks.
Printing checks in QuickBooks is easy, and we’re going to detail everything you need to know right here.
Exactly, how do QuickBooks business checks work? When you pair the accounting software with QuickBooks compatible
laser checks, you’ll have access to a powerful financial management system. All your most important financial information
will now be centralized and you can easily track categorized expenses, pay vendors, and create invoices. Each time you
use these checks, everything will be updated accurately in real-time.
We’ve got answers to all your top FAQs below.
How do you set up QuickBooks to print checks?
Before you’re ready to print checks from QuickBooks, make sure you have add-on check printing software with QuickBooks.
How do I create a check in QuickBooks?
Your software will guide you through the entire process, and this guide will also help.
How do I set my printer to print QuickBooks checks?
First, make sure your printer is turned on and synched up.
If you’re using blank check stock, make sure you have your MICR (Magnetic Ink Character Recognition) ink in place.
The Federal Reserve and all banks require that checks be printed with MICR ink or toner for ease of processing. MICR ink
or toner is needed specifically for the MICR line – the special numbers at the bottom of checks that include the account
number, the bank routing number, check number, and other details. Non-MICR printed checks are likely unreadable to most
financial institutions (incurring processing delays and fees) and open your business up to potential financial risks.
If you’re using an Inkjet printer, you’ll need MICR ink. If you’re using a laser printer, you’ll need MICR toner.
If you have preprinted checks with a preprinted MICR line, you do not need MICR ink for the payee information and amount.
For our preprinted checks, Checksforless.com offers a 100% financial institution compatibility guarantee and our state of
the art MICR matching system ensures readability by all financial institutions.
How to set up check printing in QuickBooks:
The best way to learn the ins and outs of printing your checks, is to explore the QuickBooks platform.
Here’s some general tips, leveraged directly from the QuickBooks site to help you out:
- First, open up the QuickBooks software.
- Load blank paper into your printer for your "test" prints. This way you won’t waste any of your real checks if you need to make alignment tweaks.
- Select + New
- Select Print checks
- Select Print setup
- Select your check type (Voucher or Standard)
- Select View preview and print sample. Then select Print.
- Follow along with the guided steps to print your sample check.
Order
QuickBooks Checks
Online
How to align preprinted checks in QuickBooks:
Once you have your test printed page, hold it up in front of a light. Place one of your blank QuickBooks checks
on top of it. The sample numbers on your printout should align with the amount boxes on your checks.
How to change check printing settings in QuickBooks:
If your test isn’t aligned, it’s an easy fix. Again, using the QuickBooks site as reference, here’s a basic tutorial:
- Select + New
- Select Print checks
- Select Print setup
-
Select No, continue setup. Then select No, continue setup again. This opens up the check in an alignment window where you can adjust the margins to correct the alignment:
- In the check image window, drag the grid so the numbers are in the same place they appear on your sample print. The QuickBooks program will automatically adjust the alignment. Note that the numbers on the vertical and horizontal fields are adjustable and tell QuickBooks exactly where to print the check amount.
- After adjusting the grid, select View preview and print sample. Then select Print.
- Follow along with the guided steps to print your sample check
-
Check the alignment of your sample against a blank check
- Repeat the grid alignment process and print as many times as you need to until your check alignment is correct.
-
Select Finish Setup
- If everything is aligned, you’re ready to print on your regular blank checks.
Bonus tip: Remember to use the latest Adobe PDF Reader.
How do I troubleshoot printing issues?
While printing checks in QuickBooks should be a simple and straightforward process, the QuickBooks site is a
great resource for specific alignment or printing issues.
We’ve got everything you need to get the most from your QuickBooks software and we guarantee that your laser checks
will be 100% compatible with this system. If you’re ready to order your customized checks and essential QuickBooks
accessories that will save you time and money, visit us at our QuickBooks online catalog, or at Checksforless.com,
or call us toll-free at 800-245-5775 to get started.
We’re proud to guarantee 100% satisfaction on all our checks, beat any lower price you find by 10%, and offer a quick
production turnaround time of 3-5 days excluding shipping time.
If you’re looking for more guidance on QuickBooks, please visit our resource library for everything you need. You can also call us toll-free at 800-245-5775 and our teams of experts are always happy to help you with more specific questions.
We look forward to helping you with all your QuickBooks checking needs!
This page is made possible by Checksforless.com. For more than 35 years, Checksforless.com has provided over 500,000
businesses with high quality business checks, deposit slips, and other banking supplies with easy ordering and fast
production times; all at the guaranteed lowest price in the nation. Our discount business checks are easily customizable
and compatible with over 4,500 software programs including QuickBooks and Peachtree/Sage®. Email or call us toll-free
at 800-245-5775.