When it comes to selecting the right small business accounting program, there are some basic guidelines and helpful tips that you should know. At , we want to help you start this journey in the right direction.
Small business accounting programs are designed to streamline your financial infrastructure in a more effective and efficient way. Written ledgers, separate logging books, and manual calculations can finally be tossed out the window. With small business accounting programs, your organization has everything – outgoing expenses, incoming receivables, invoice creation capabilities, critical budgeting and forecasting tools – all in one central location.
To truly maximize your accounting program, you need to make sure that you do your homework. Finding the right program at the initial stages of implementation is infinitely more cost effective (not to mention less of a hair-pulling scenario) than switching programs down the road.
“One of the mistakes businesses make when they buy accounting software is in believing that they don’t need to know anything at all about financial accounting because the software will just take care of it for you, (but business owners) need to understand small business accounting” says Linda Pinson, author of Keeping the Books: Basic Recordkeeping and Accounting for the Successful Small Business (Kaplan Business 2007). It’s absolutely essential you fully understand your organizational structure and how you can apply a specific accounting program to best achieve the results you need. Simply, your requirements and capabilities must fit together like a perfect puzzle.
How to proceed? First and foremost, get to know the products out there. Many businesses, including many of our Checksforless.com customers, rely on QuickBooks®. It all depends on what is important to your business. If you need computer checks, business computer checks are paired with your accounting software program to easily pay vendors and maintain electronically tracked records), than you need to find a compatible system that can handle this. While our QuickBooks® laser computer checks and Peachtree® laser computer checks tend to be the most popular, we also offer blank computer checks that are fully, 100% compatible with over 4,500 different software applications. These computer checks are available in 25 color options with free black and white logo imprinting (we also have 1,000 stock logos), created with the strictest security standards possible, and produced within 24-72 hours of entering our system.
Getting It Down to a Short List
Once you narrow down your top accounting software program contenders that fully meet your needs, complete a final checklist. Does your accountant currently use this program or will you be implementing something new and unfamiliar? Can your IT department handle your data needs with this program now and into the future? Does the program include capabilities for nuances for your specific industry, (i.e. a medical practice will have very different needs than a manufacturer)? Finally, does the cost match up with your budget? Remember, it’s more than just a price tag. If there’s a program that meets all of your needs that is more expensive than a program that just falls short, it’s likely an upfront expense that will save you more money down the road. Cheaper is certainly not always better when it comes to the operational structure (and potential profitability) of your business. Some programs offer free trials, so be sure to take advantage of this preview whenever you can. Since product descriptions can only go so far, it’s a great way to get in there and test it out without incurring any financial risk.
It’s also smart to talk to some of your trusted colleagues (especially in the same industry) about the accounting software programs they are using. What do they like? What do they wish they could change? What capabilities do they use the most to save time and money? Questions like these can really help you get a clearer picture.
Finally, if you have questions about pairing your computer checks with your accounting program, talk to us. We are happy to help you with the decision-making process. Call us at 800.245.5775. Ready to order? With Checksforless, ordering – or reordering — online is easy! Online ordering for checks or small business banking supplies is available 24/7. Of course, for any financial advice or recommendations regarding your organization, it is best to contact your accountant or financial specialist directly since Checksforless.com is not a financial advisor.
Finally, always remember that your business accounting software should work for you seamlessly and effortlessly. It is not about buying the “best” program, or the “top rated” system, because you may end up paying for certain pieces of functionality that you don’t need. Focus on capabilities and features that will positively impact your specific organization, in both the short- and long-term future.
This article is made possible by Checksforless.com For more than 35 years, Checksforless.com has provided over 500,000 businesses with high quality business checks, deposit slips, and other banking supplies with easy ordering and fast production times; all at the guaranteed lowest price in the nation. Our discount business checks are easily customizable and compatible with over 4,500 software programs including QuickBooks® and Peachtree®. Email or call us toll-free at 800-245-5775 or visit us online at Checksforless.com.