Why Automation Matters for Your Accounting and Business Checking Needs

Automation and Business Checking

At Checksforless.com, we believe that all businesses should have the proper tools and resources they need to run in the most effective and profitable way possible. In looking at the split screen scenarios of having accounting software, or going without it, here are a few important things that we think you should keep in mind when utilizing these programs.

Is “automation” a scary word for you? As technology continues to advance at a breakneck speed, it may seem like human skills are becoming less important. In fact, you may be hesitant to implement more automated systems into your business, if your talented employees are taking care of everything now. The two don’t have to be mutually exclusive. While automation is absolutely essential for accurate, efficient, and effective accounting and checking, you’ll also need your smartest people on board for financial success.

When it comes to the longevity and profitability of your business, financial health is everything. You can have the most amazing and sought-after product in the world, but if you fail to manage your money correctly, you’ll be closing your doors well before you (and your loyal customers) are ready. Small businesses particularly run the risk of failure with poor financial management. Automation is essential protection against financial error, and is more commonly known as accounting software.

Accounting programs replace traditional journals and ledgers, because all financial transactions are maintained electronically. If used correctly, this data is always up-to-date and provides an incredibly clear snapshot of where you stand. In looking at the split screen scenarios of having accounting software, or going without it, here are a few things to keep in mind:

Minimize Your Risk

Have you ever experienced the stomach-dropping moment when you realize that you didn’t record a financial transaction (maybe even several) that can jeopardize your business? When your financial records completely depend on manual calculations and recording, it’s inevitable that you run the risk of human error. Whether it’s missed decimal points, or incorrectly inputted formulas into spreadsheets, the result is an undesirable situation. For instance, if you have less money than planned, how can you meet payroll? How do you maintain your reputation if you can’t pay vendors on time? These are questions that no company wants to ask itself. Automated accounting systems can minimize some of this risk, and give you more peace of mind.

Perfect The Juggling Act

Income, payments to vendors, payroll, cash flow, profits – these are just some of the balls in the air at all times when you run a business. Not many people can juggle all of these as accurately and quickly as your business requires. Accounting software puts all of these separate entities into its system – allowing you to understand how these pieces work individually, and how they fit into the bigger picture. This is hard to do on your own, so let the software do the heavy lifting.

Obtain Powerful Efficiency

If you pay many different people, including vendors, on a regular basis – laser checks for business may be a critical need of your organization. Accounting software programs are easily pared with laser business checks generate payments that are electronically tracked, saving you time, money, and potential headaches. Our Checksforless.com laser computer checks are 100% compatible with over 4,500 different software applications, including QuickBooks® and Peachtree® platforms.

Save Critical Time

It’s not uncommon to be inundated with financial updates in quarterly, bi-annual, or yearly intervals. However, most organizations need a temperature check on their financial health monthly, weekly, or even daily in some cases. Most companies do not have the bandwidth, or money, to put their employees in charge of timely calculations and reports – starting from scratch every single time. Automated systems cut down on inefficiencies and can boost overall profitability, since time is being utilized in a smarter way.

Improve Your Vision With Essential Forecasting

Accurate bookkeeping is one thing, but forecasting is a completely different animal. Accounting software programs are incredibly powerful tools for generating illuminating reports on your current finances, as well as your short- and long-term direction. Forecasting helps you discover trends and insights that can positively impact your organization in a game-changing way.

Keep Your Best And Brightest Financial Experts As Part of The Mix

Automated accounting software can’t operate alone; you need some talented people behind the wheel. It is often recommended that business owners look to specialists, and have some solid financial internal controls in place. Many experts also agree that it’s a good idea to avoid having one single person in charge of all financial information. In fact, most accounting software programs allow organizations to customize employee access, and limit it as needed. Finally, make sure to keep a paper trail for important financial transactions, just in case your accounting program is ever unavailable. This makes tax time easier, and helps protect your company if an audit is ever required.

Get Started Today!

Now that you have some key pieces of information around accounting software, including its tremendous advantages over traditional ledgers, find the program that works best for you. Please remember that for all specific questions and needs around your financial health and management, contact your accountant or financial specialist directly since Checksforless.com is not a financial advisor.

At Checksforless.com, we believe that all businesses should have the proper tools and resources they need to run in the most effective and profitable way possible. If you’d like to discuss accounting programs that our customers find the most helpful, or need any small business banking supplies like blank laser checks, call us toll free at 800.245.5775, or try our Live Customer Service chat service Monday through Friday. And when you are ready, ordering online (or reordering) with Checksforless.com is easy and available 24 hours a day, 7 days a week.

 

This article is made possible by Checksforless.com For more than 35 years, Checksforless.com has provided over 500,000 businesses with high quality business checksdeposit slips, and other banking supplies with easy ordering and fast production times; all at the guaranteed lowest price in the nation. Our discount business checks are easily customizable and compatible with over 4,500 software programs including QuickBooks® and Peachtree®. Email or call us toll-free at 800-245-5775 or visit us online at Checksforless.com.

 

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